Free template
Shelter volunteers sign-up sheet
Volunteer shifts through the week.
A shelter volunteer sign-up sheet with evening shifts through the week and a count of people on each, two weeks at a time. Short shifts fill and long ones don't, so these are three hours, and volunteers claim what they can.
Start oneIt opens with the shifts already laid out, dated from the next one. Check the dates, and change anything before you share it.
What's filled in for you
- Title
- Shelter shifts
- Layout
- Shifts with a start and an end
- Shifts
- 6 to start with, from next Tuesday, and you can add more.
- Week 1, Tuesday, 6:00 pm to 9:00 pm, three people
- Week 1, Thursday, 6:00 pm to 9:00 pm, three people
- Week 1, Saturday, 6:00 pm to 9:00 pm, three people
- Week 2, Tuesday, 6:00 pm to 9:00 pm, three people
- Week 2, Thursday, 6:00 pm to 9:00 pm, three people
- Week 2, Saturday, 6:00 pm to 9:00 pm, three people
- Description
- Pick an evening shift at the shelter: serving the meal, cleaning up, and keeping the place welcoming. You'll be shown what to do. Leave your email and you'll get your shift in your calendar.
- For
- Community group
You add your name. The dates start from the next one after the day you make it, so check they're right. Anything here can be changed before you share it.
An example
- Tue 3 Nov, 6:00 pm – 9:00 pm · 1 left
- Thu 5 Nov, 6:00 pm – 9:00 pm · full
- Sat 7 Nov, 6:00 pm – 9:00 pm · 3 left
How to set it up
- Set the eveningsIt starts with Tuesday, Thursday and Saturday evenings for two weeks, three people each. Change them to when you need help.
- Say what to expectPut where to go, who to ask for, and any training or checks in the description.
- Send the linkShare it with your volunteers and supporters. Nobody needs an account.
- Keep it goingEvery two weeks, start a new sheet from this template so the shifts are dated.
What helps
- Three hours is long enough to be useful and short enough to say yes to.
- Pair a new volunteer with someone experienced on their first shift.
- Keep anything about the people you serve off the page. Volunteers add only their own names.
- A list of people with a free account shows who has covered what over the season.
Something to send with the link
Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.
Questions people ask
- Can a group volunteer together?
- Each person takes one place. One person can take several places and list the others in their note.
- How do I add more weeks?
- Start a new sheet from this template, which dates the shifts from the day you make it.
- Can I message all the volunteers?
- Yes. “Tell people something” on your private link emails everyone who signed up and left an address.
Other templates people use
Community and volunteer sign-up sheets, or browse all templates
Start one
It takes a minute to set up, and nobody else has to install anything.