What about people in other time zones?

The poll is in one time zone and says which. Put the conversion for the other zones in the description, so nobody has to work it out.

Why days of the week rather than dates?

Because a standup is a regular time. People answer “Mondays at 9:15” rather than one particular Monday.

Can I see who'd miss each option?

Yes. Every best time names whoever can't make it, unless you've chosen to hide names until you close it.

Free template

Standup time scheduling poll

Find the fifteen minutes that works for the whole team.

A scheduling poll for a daily standup: everyone marks the fifteen-minute times they could make on a usual weekday morning, and the best time rises to the top. The grid says which time zone it's in, so anyone elsewhere knows to count the difference.

Start oneIt opens with the days of the week and the hours already set. Change anything before you share it.

What's filled in for you

Title: Standup time
Days: Days of the week, Monday to Friday, rather than dates.
Hours: 7:00 am to 12:00 pm, in 15-minute blocks.
Description: Mark every time you could usually make a daily standup. The times are in the time zone shown on the page, so if you're somewhere else, count the difference.
For: Work

You add your name. Anything here can be changed before you share it.

An example

Mondays, 9:15 am – 9:30 am · everyone (9 of 9)
Tuesdays, 9:00 am – 9:30 am · 8 of 9 · Sam can't make it
Thursdays, 10:00 am – 10:15 am · 8 of 9

What people see

How to set it up

Check the zone and hoursIt asks about weekday mornings, 7:00 to noon, in fifteen minutes. The form uses your browser's time zone; say in the description which one that is.
Send it to the teamPaste the link in your team chat. Nobody needs an account.
Look for a whole weekA standup is every day, so look for a time that's good on all five. “Only times everyone can make” greys out the rest.
Tell the teamA days-of-the-week poll has no date to lock in. Put the time in your calendar invite and close the poll.

What helps

If the team spans time zones, give the hours in both in the description, like “9:00 am Toronto is 6:00 am Vancouver”.
Fifteen-minute blocks match how long a standup should last. A best time that's longer just means there's room either side.
Turn on “Hide who picked what until you close it” if you'd rather people didn't pick a time to match their manager.
Ask people to mark the times they could make most days, not just their best day. A standup that suits Mondays only isn't much use.

Something to send with the link

Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.

Let's find a standup time that works for everyone.

Please mark every time you could usually make on a weekday morning. It takes a minute, and you don't need an account.

Here's the link:

Questions people ask

What about people in other time zones?: The poll is in one time zone and says which. Put the conversion for the other zones in the description, so nobody has to work it out.
Why days of the week rather than dates?: Because a standup is a regular time. People answer “Mondays at 9:15” rather than one particular Monday.
Can I see who'd miss each option?: Yes. Every best time names whoever can't make it, unless you've chosen to hide names until you close it.

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