Can a team take two times?

Not while “One sign-up each” is on. Turn it off under “Change how people sign up” if a team needs twenty minutes.

Can I make the times longer?

Yes. Change “Each one lasts” to fifteen or twenty minutes before you make it.

How do I share the running order?

“Download a spreadsheet” on your private link gives every time with the team's name and note.

Free template

Demo day sign-up sheet

Ten minutes each, claimed by the teams.

A demo day sign-up sheet with ten-minute times across the afternoon, one team in each, that teams claim for themselves. You get the running order without chasing anyone, and every team gets its time in its calendar.

Start oneIt opens with the times already laid out. Pick the day, and change anything before you share it.

What's filled in for you

Title: Demo day
Layout: Times on one day
Times: 9 of them, 10 minutes each, from 3:00 pm to 4:30 pm, with room for one person in each.
Sign-ups: One each, so nobody can take several.
Description: Pick a time for your team's demo, and put the team name and what you're showing in the note. Please be ready a few minutes early so we stay on time.
For: Work

You add your name, the day and where it is. Anything here can be changed before you share it.

An example

3:00 pm – 3:10 pm · taken by Priya
3:10 pm – 3:20 pm · open
3:20 pm – 3:30 pm · taken by Sam

What people see

How to set it up

Set the afternoonThe times run from 3:00 to 4:30 pm in ten minutes, one team each. Change the day, the hours, or make them fifteen minutes for longer demos.
Say wherePut the room, or the call's address as plain text, in “Where”.
Send the linkShare it with the team leads. “One sign-up each” is on, so each team takes one time.
Publish the running orderYour private link lists every time and each team's note. Download it as a spreadsheet to share the order.

What helps

Ask each team to say what they're showing in the note, so you can group related demos.
Leave a time free in the middle for a break, or for whoever runs over.
Ten minutes is eight to talk and two for questions. Say so, and people plan for it.
Have teams sign up under the lead's name with the team in the note, since one person makes the booking.

Something to send with the link

Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.

Demo day is coming up.

Pick a ten-minute time for your team on the sheet below, and put the team name and what you're showing in the note. You don't need an account.

Here's the sheet:

Questions people ask

Can a team take two times?: Not while “One sign-up each” is on. Turn it off under “Change how people sign up” if a team needs twenty minutes.
Can I make the times longer?: Yes. Change “Each one lasts” to fifteen or twenty minutes before you make it.
How do I share the running order?: “Download a spreadsheet” on your private link gives every time with the team's name and note.

Other templates people use

Workplace scheduling polls and sign-up sheets, or browse all templates

Start one

It takes a minute to set up, and nobody else has to install anything.

Start one What it costs