Can I keep a waiting list?

Add a row called “Waiting list” with a larger count from your private link. When a plot frees up, you'll know who to ask.

Why does it ask for an email?

So you can reach every gardener. This template turns on “Ask everyone for an email address”, and only you and anybody helping you run the page see them.

What if someone gives up their plot?

They cancel from their own link, and the plot shows as open again.

Free template

Community garden plots sign-up sheet

Who has which plot this season.

A community garden plot sign-up sheet with every plot on one page and a gardener's name against each, one plot per household. Everyone can see what's free without asking the committee, and you have an email for every gardener.

Start oneIt opens with the rows already in place. Change any of them before you share it.

What's filled in for you

Title: Garden plots
Layout: Things to bring or do
Rows: 12 to start with, and you can add more.
Plot 1
Plot 2
Plot 3
Plot 4
Plot 5
Plot 6
Plot 7
Plot 8
Plot 9
Plot 10
Plot 11
Plot 12
Sign-ups: One each, so nobody can take several.
Email: Everyone is asked for one. Only you and anybody helping you run the page see it, and it's never shown on the page.
Description: Claim a plot for this season, one per household. Once a plot is taken, it's taken. Please read the garden's rules in the description before you sign up.
For: Community group

You add your name. Anything here can be changed before you share it.

An example

Plot 6 · taken by Priya
Plot 7 · open
Plot 8 · taken by Sam

What people see

How to set it up

Number the plotsIt starts with twelve plots. Change the number, and name any that differ, like “Plot 3, raised bed”.
Add the rulesPut the season's dates, the fee, the water schedule and the garden's rules in the description.
Send the linkShare it with last year's gardeners first, then more widely. Everyone is asked for an email.
Keep in touchUse “Tell people something” to email every gardener about work days and water.

What helps

Share it with returning gardeners a week before everyone else, if they get first choice.
Name accessible or raised-bed plots in their row, so the people who need them can find them.
If there's a waiting list, add a row called “Waiting list” with a bigger count, so people can join it from the same page.
“One sign-up each” is on, so a household can't take two plots.

Something to send with the link

Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.

Garden plots for this season are open.

Claim one on the sheet below, one per household. Please read the rules first. You don't need an account.

Here's the sheet:

Questions people ask

Can I keep a waiting list?: Add a row called “Waiting list” with a larger count from your private link. When a plot frees up, you'll know who to ask.
Why does it ask for an email?: So you can reach every gardener. This template turns on “Ask everyone for an email address”, and only you and anybody helping you run the page see them.
What if someone gives up their plot?: They cancel from their own link, and the plot shows as open again.

Other templates people use

Community and volunteer sign-up sheets, or browse all templates

Start one

It takes a minute to set up, and nobody else has to install anything.

Start one What it costs