Free template
Tool library volunteers sign-up sheet
Who's on the desk at the tool library.
A tool library volunteer sign-up sheet with the opening hours split into shifts, two people on the desk each, two weeks at a time. Volunteers claim what they can, and the gaps are visible to everybody.
Start oneIt opens with the shifts already laid out, dated from the next one. Check the dates, and change anything before you share it.
What's filled in for you
- Title
- Tool library shifts
- Layout
- Shifts with a start and an end
- Shifts
- 6 to start with, from next Wednesday, and you can add more.
- Week 1, Wednesday, 6:00 pm to 8:00 pm, two people
- Week 1, Saturday, 10:00 am to 1:00 pm, two people
- Week 1, Saturday, 1:00 pm to 4:00 pm, two people
- Week 2, Wednesday, 6:00 pm to 8:00 pm, two people
- Week 2, Saturday, 10:00 am to 1:00 pm, two people
- Week 2, Saturday, 1:00 pm to 4:00 pm, two people
- Description
- Pick a shift on the desk at the tool library: checking tools in and out, and helping people find what they need. No experience needed. Leave your email and you'll get your shifts in your calendar.
- For
- Community group
You add your name. The dates start from the next one after the day you make it, so check they're right. Anything here can be changed before you share it.
An example
- Wed 4 Nov, 6:00 pm – 8:00 pm · full
- Sat 7 Nov, 10:00 am – 1:00 pm · 1 left
- Sat 7 Nov, 1:00 pm – 4:00 pm · 2 left
How to set it up
- Match the opening hoursIt starts with a Wednesday evening and two Saturday shifts, for two weeks. Change them to your hours.
- Say what to expectPut how check-out works and who to ask in the description.
- Send the linkShare it with your members. Nobody needs an account.
- Keep it goingEvery two weeks, start a new sheet from this template so the shifts are dated.
What helps
- Pair a new volunteer with somebody who knows the shelves.
- Saturday mornings are usually busiest. Put the most people there.
- A list of people with a free account keeps track of who's covered what, so it isn't always the same few.
- If a shift is empty two days out, “Tell people something” reaches every volunteer on the sheet.
Something to send with the link
Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.
Questions people ask
- Can a volunteer take the same shift every week?
- Yes. They can pick both weeks' shifts in one go.
- How do I add more weeks?
- Start a new sheet from this template, which dates the shifts from the day you make it.
- Who sees volunteers' contact details?
- Only you and anybody helping you run the page.
Other templates people use
Community and volunteer sign-up sheets, or browse all templates
Start one
It takes a minute to set up, and nobody else has to install anything.