Why does it ask for an email?

So you can send each volunteer their project's details. This template turns on “Ask everyone for an email address”, and only you and anybody helping you run the page see them.

What happens when a project is full?

It's marked full and nobody else can join it, so people choose another.

Can I see who's on each project?

Your private link lists everyone and their project, and you can sort by project or download a spreadsheet.

Free template

Company volunteer day sign-up sheet

Which project each person is on.

A company volunteer day sign-up sheet that lists each project and how many people it needs, so people can choose the one they care about. The full ones close themselves, and you get a list per project to send to each charity.

Start oneIt opens with the rows already in place. Change any of them before you share it.

What's filled in for you

Title: Company volunteer day
Layout: Things to bring or do
Rows: 5 to start with, and you can add more.
Park clean-up, 10 needed
Food bank sorting, 8 needed
Tree planting, 10 needed
Packing care kits, 8 needed
Building with a housing charity, 6 needed
Sign-ups: One each, so nobody can take several.
Email: Everyone is asked for one. Only you and anybody helping you run the page see it, and it's never shown on the page.
Description: Pick the project you'd like to join on volunteer day. Each one says how many people it needs, and once it's full, it's closed. Use the note if you have a skill that would help, like carpentry or a truck.
For: Work

You add your name. Anything here can be changed before you share it.

An example

Park clean-up · 6 of 10
Food bank sorting · full
Tree planting · 4 left

What people see

How to set it up

List the projectsIt starts with five common projects. Swap in the ones you've arranged with local charities, and set how many each can take.
Add the detailsPut the date, the start time and what to wear for each project in the description.
Send the linkShare it with the company. “One sign-up each” is on, and everyone is asked for an email so you can send their project's details.
Send each charity its listDownload the spreadsheet from your private link, and send each project's names to its organizer.

What helps

Charities often need names a week ahead for safety forms. Set a closing date to match.
Projects that can take a lot of people, like a park clean-up, keep anyone from being left out.
Ask for skills in the note, like carpentry or first aid, so you can put people where they'll help most.
“Tell people something” sends everyone the details at once, but each project's specifics are better in a separate email to its list.

Something to send with the link

Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.

Volunteer day is coming up, and there's a project for everyone.

Pick the one you'd like to join on the sheet below. Places are limited on each. You don't need an account.

Here's the sheet:

Questions people ask

Why does it ask for an email?: So you can send each volunteer their project's details. This template turns on “Ask everyone for an email address”, and only you and anybody helping you run the page see them.
What happens when a project is full?: It's marked full and nobody else can join it, so people choose another.
Can I see who's on each project?: Your private link lists everyone and their project, and you can sort by project or download a spreadsheet.

Other templates people use

Workplace scheduling polls and sign-up sheets, or browse all templates

Start one

It takes a minute to set up, and nobody else has to install anything.

Start one What it costs