Can I offer daytime as well as evenings?

Yes. Change the earliest and latest times under “Change the hours, or how long each one is” before you make it.

What if one coach can't make anything?

Pick “Without” and their name above the best times, and it works them out again without that person.

Do coaches need an account?

No. They mark their times, type a name, and press “Save my times”. An email is optional and brings a link to change their answer.

Free template

Coaches' meeting scheduling poll

A time the coaching staff can all make.

A scheduling poll for a coaches' meeting: five or six people with a lot of evening commitments each mark the times they're free over the next week. The hour they can all make stands out, and you lock it in for everyone at once.

Start oneIt opens with the title and the hours already set. Pick your days, and change anything before you share it.

What's filled in for you

Title: Coaches' meeting
Hours: 6:00 pm to 9:00 pm, in 30-minute blocks.
Description: Mark every time you could make a coaches' meeting over the next week. It'll take about an hour.
For: Youth sports

You add your name and the dates. Anything here can be changed before you share it.

An example

Tuesday 3 November, 7:00 pm – 8:30 pm · everyone (6 of 6)
Thursday 5 November, 6:30 pm – 8:00 pm · 5 of 6 · Jo can't make it
Monday 9 November, 7:30 pm – 9:00 pm · 5 of 6

What people see

How to set it up

Pick the eveningsIt starts with the next seven days, 6:00 to 9:00 pm in half-hours. Add a lunchtime or a weekend morning if that suits your coaches better.
Send it to the coachesNobody needs an account. Each coach marks their times and saves.
Find the overlap“Only times everyone can make” greys out the rest. If nothing's left, the best times name who'd miss each one.
Lock it inPick one on your private link. Everyone who left an email gets the time and a calendar file.

What helps

A small group answers quickly. Set a closing date two days out, and most will have answered by then.
If one coach can't make any time, “Without” works the best times out again as if they weren't coming.
Put the agenda in the description, so coaches know how long to set aside.
For a meeting every month, make it again from this template each time. It takes a minute.

Something to send with the link

Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.

Let's find a time for a coaches' meeting.

Please mark every time you could make it over the next week. It takes a minute, and no account needed.

Here's the link:

Questions people ask

Can I offer daytime as well as evenings?: Yes. Change the earliest and latest times under “Change the hours, or how long each one is” before you make it.
What if one coach can't make anything?: Pick “Without” and their name above the best times, and it works them out again without that person.
Do coaches need an account?: No. They mark their times, type a name, and press “Save my times”. An email is optional and brings a link to change their answer.

Other templates people use

Youth sports sign-up sheets and team schedules, or browse all templates

Start one

It takes a minute to set up, and nobody else has to install anything.

Start one What it costs