Can one person take several Sundays?

Yes. They can pick as many as they like in one go, unless you turn on “One sign-up each”.

Do hosts get a reminder?

Each one gets a confirmation with a calendar file, so the Sunday is on their phone. You can also message everyone who signed up from your private link.

Is it suitable for a church?

Yes. Pages for a faith group ask whoever makes them to enter adults' names only, ask people to keep medical and personal details out of their notes, and load nothing from anybody else's site.

Free template

Coffee hour sign-up sheet

Who's hosting coffee after the service.

A coffee hour sign-up sheet with a row for each Sunday over the next couple of months, the time coffee is on, and two hosts for each. People pick their own Sunday, and anyone who leaves an email gets it in their calendar.

Start oneIt opens with the shifts already laid out, dated from the next one. Check the dates, and change anything before you share it.

What's filled in for you

Title: Coffee hour
Layout: Shifts with a start and an end
Shifts: One every Sunday for 8 weeks, from next Sunday, 11:30 am to 12:30 pm, with room for two people each.
Description: Pick a Sunday to host coffee hour after the service: making the coffee, setting out something to eat, and tidying up afterwards. Leave your email and you'll get the date in your calendar.
For: Church or faith group

You add your name. The dates start from the next one after the day you make it, so check they're right. Anything here can be changed before you share it.

An example

Sun 8 Nov, 11:30 am – 12:30 pm · taken by Alex and Jo
Sun 15 Nov, 11:30 am – 12:30 pm · 1 left
Sun 22 Nov, 11:30 am – 12:30 pm · 2 left

What people see

How to set it up

Check the SundaysIt starts with eight Sundays from next Sunday, 11:30 am to 12:30 pm, two hosts each. Change the time to when coffee hour runs, and take off any Sunday it isn't held.
Say what hosts doPut the jobs in the description: where the coffee and cups are kept, what to bring, and how to leave the kitchen.
Send the linkPut it in the bulletin or the weekly email, or print the QR code for the back table. Nobody needs an account.
Fill the empty SundaysYour private link shows which Sundays still need hosts. Mention them in the announcements the week before.

What helps

Two hosts a Sunday makes it a pleasure rather than a chore, and newcomers can pair with someone who knows where things are.
A printed QR code on the coffee table brings in people who never read the email.
If you'd like a regular rotation of the same people, a list of people keeps track of who has hosted. It needs a free account.
For the next couple of months, start again from this template: the Sundays are dated from the day you make it.

Something to send with the link

Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.

We're looking for hosts for coffee hour after the service.

Pick a Sunday on the sheet below. It's two people a week, and you don't need an account. Leave your email and the date goes in your calendar.

Here's the sheet:

Questions people ask

Can one person take several Sundays?: Yes. They can pick as many as they like in one go, unless you turn on “One sign-up each”.
Do hosts get a reminder?: Each one gets a confirmation with a calendar file, so the Sunday is on their phone. You can also message everyone who signed up from your private link.
Is it suitable for a church?: Yes. Pages for a faith group ask whoever makes them to enter adults' names only, ask people to keep medical and personal details out of their notes, and load nothing from anybody else's site.

Other templates people use

Church sign-up sheets and volunteer schedules, or browse all templates

Start one

It takes a minute to set up, and nobody else has to install anything.

Start one What it costs