Can a volunteer take the same day every week?

Yes. They can pick several shifts in one go, like both Tuesdays, unless you turn on “One sign-up each”.

How do I add another two weeks?

Start a new sheet from this template, which dates the shifts from the next Monday. “Make a copy” keeps the old dates, so it's the wrong tool for this.

Can I see who's in on a given day?

Your private link lists everyone and their shifts, and “Calendar file” puts every shift into your own calendar.

Free template

Library volunteers sign-up sheet

Who's helping in the school library, day by day.

A school library volunteer sign-up sheet with a lunchtime shift for every school day, laid out two weeks at a time. People take what they can, the gaps are obvious at a glance, and everyone who leaves an email gets their shifts in their calendar.

Start oneIt opens with the shifts already laid out, dated from the next one. Check the dates, and change anything before you share it.

What's filled in for you

Title: Library volunteers
Layout: Shifts with a start and an end
Shifts: 10 to start with, from next Monday, and you can add more.
Week 1, Monday, 12:00 pm to 1:00 pm, one person
Week 1, Tuesday, 12:00 pm to 1:00 pm, one person
Week 1, Wednesday, 12:00 pm to 1:00 pm, one person
Week 1, Thursday, 12:00 pm to 1:00 pm, one person
Week 1, Friday, 12:00 pm to 1:00 pm, one person
Week 2, Monday, 12:00 pm to 1:00 pm, one person
Week 2, Tuesday, 12:00 pm to 1:00 pm, one person
Week 2, Wednesday, 12:00 pm to 1:00 pm, one person
Week 2, Thursday, 12:00 pm to 1:00 pm, one person
Week 2, Friday, 12:00 pm to 1:00 pm, one person
Description: Pick a lunchtime to help in the library: shelving returns, helping students find books, and keeping things tidy. No experience needed. Leave your email and you'll get your shifts in your calendar, with a link to change them.
For: School or class

You add your name. The dates start from the next one after the day you make it, so check they're right. Anything here can be changed before you share it.

An example

Mon 2 Nov, 12:00 pm – 1:00 pm · taken by Sam
Tue 3 Nov, 12:00 pm – 1:00 pm · open
Wed 4 Nov, 12:00 pm – 1:00 pm · taken by Priya

What people see

How to set it up

Set the shiftsIt starts with a lunchtime hour every school day for two weeks. Change the times to when the library needs help, or add a row for after school.
Say what helpers doPut the jobs in the description, and where to sign in when they arrive.
Send the linkShare it with families and anyone who has offered to help. Nobody needs an account.
Start the next two weeksShifts are dated, so for the following weeks start a new sheet from this template, and share the new link.

What helps

Ask the librarian which hours are busiest, and put two people on those.
Check what your school asks of volunteers, like a background check, and say so in the description.
Regular volunteers often like the same day each week. They can pick all their Tuesdays at once.
If a shift's still empty two days before, “Tell people something” reaches everyone already on the sheet, who are the likeliest to cover it.

Something to send with the link

Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.

The school library could use some help at lunchtime.

If you have an hour, pick a day on the sheet below. No experience needed, and you don't need an account. You'll get your time in your calendar if you leave your email.

Here's the sheet:

Questions people ask

Can a volunteer take the same day every week?: Yes. They can pick several shifts in one go, like both Tuesdays, unless you turn on “One sign-up each”.
How do I add another two weeks?: Start a new sheet from this template, which dates the shifts from the next Monday. “Make a copy” keeps the old dates, so it's the wrong tool for this.
Can I see who's in on a given day?: Your private link lists everyone and their shifts, and “Calendar file” puts every shift into your own calendar.

Other templates people use

School sign-up sheets and volunteer schedules, or browse all templates

Start one

It takes a minute to set up, and nobody else has to install anything.

Start one What it costs