Do parents need an account?

No. They open the link, pick a time and type their name. An email is optional, and anyone who leaves one gets a confirmation with a calendar file and a link to change their time.

Can a family book more than one time?

Not with this template. “One sign-up each” is on, so each family takes a single time. If you'd like families with two children in your class to book two, turn it off under “Change how people sign up”.

What if two families pick the same time?

Only one of them gets it, however close together they press the button. The other is told someone got there first, with what they typed still filled in, so they can choose another time.

How do families change or cancel?

From the link in their confirmation email, or by opening the sheet again on the same phone or computer. A family moving to a new time gets it before their old one is let go, and the old one opens up for somebody else.

Can I print the schedule?

Yes. Print the sheet from your browser, or download a spreadsheet of every family and their time from your private link.

Free template

Parent-teacher conferences sign-up sheet

Conference times that families book for themselves.

Parent-teacher conference times that families book themselves, ten or fifteen minutes each, across an afternoon or evening. Send one link to the class, and each family picks a time and gets it in their calendar, while you get the list in order. It works the same way for parent-teacher interviews.

Start oneIt opens with the times already laid out. Pick the day, and change anything before you share it.

What's filled in for you

Title: Parent-teacher conferences
Layout: Times on one day
Times: 16 of them, 15 minutes each, from 3:30 pm to 7:30 pm, with room for one person in each.
Sign-ups: One each, so nobody can take several.
Description: Pick a time that works for your family. The times run back to back, so it helps to arrive a few minutes early. If something comes up, use the link in your confirmation email to change or cancel, so another family can have your time.
For: School or class

You add your name, the day and where it is. Anything here can be changed before you share it.

An example

3:30 pm – 3:45 pm · full
3:45 pm – 4:00 pm · open
4:00 pm – 4:15 pm · full

What people see

How to set it up

Pick the day and the hoursThe times start mid-afternoon and run into the evening. Change the day, the first and last time, or how long each one is, to fit your class.
Say wherePut your classroom or the school's address in “Where”. It goes on the sheet and into every family's calendar file.
Send the linkSend it home in the class newsletter or by email. Families don't need an account, and “One sign-up each” is already on, so each family takes one time.
Leave yourself a breakOnce it's made, take a time or two off from your private link to give yourself a few minutes partway through.

What helps

Leave a couple of times free at the end for families who can't make any of the others, or for a conversation that runs over.
Send the link a week or two ahead, and set it to stop taking responses the day before, so the list you print is the final one.
Families who leave an email get a calendar file with their time and your room, which helps them remember.
If the evening falls behind, “Tell people something” on your private link emails every family who left an address at once.
Ask families to sign up under a parent's or guardian's name. On a page for a school, the note box also asks them not to include medical or personal details.

Something to send with the link

Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.

Parent-teacher conferences are coming up, and you can book your time online.

Pick a time that suits you on the sheet below, one per family. You don't need an account. If you leave your email, you'll get a confirmation with the time in a calendar file, and a link to change it if your plans change.

Here's the sheet:

Questions people ask

Do parents need an account?: No. They open the link, pick a time and type their name. An email is optional, and anyone who leaves one gets a confirmation with a calendar file and a link to change their time.
Can a family book more than one time?: Not with this template. “One sign-up each” is on, so each family takes a single time. If you'd like families with two children in your class to book two, turn it off under “Change how people sign up”.
What if two families pick the same time?: Only one of them gets it, however close together they press the button. The other is told someone got there first, with what they typed still filled in, so they can choose another time.
How do families change or cancel?: From the link in their confirmation email, or by opening the sheet again on the same phone or computer. A family moving to a new time gets it before their old one is let go, and the old one opens up for somebody else.
Can I print the schedule?: Yes. Print the sheet from your browser, or download a spreadsheet of every family and their time from your private link.

Other templates people use

School sign-up sheets and volunteer schedules, or browse all templates

Start one

It takes a minute to set up, and nobody else has to install anything.

Start one What it costs